Privacy Policy for Cinque Ports Sailing Club CIC
RYA Training Centre and Affiliate Club
Last updated: 22.12.2025
1. Overview
We respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, share and protect your information and your rights under the UK GDPR and the Data Protection Act 2018.
2. Who We Are
Cinque Ports Sailing Club CIC
Registered Address: King Arthurs Court, Maidsone, Charing, Ashford, England
Training Centre Address: Dover Sea Sports Centre, Esplanade, Dover, Kent CT17 9FS
Contact: info@cinqueportssailing.co.uk
We are the Data Controller of personal data we collect. When we share data with the Royal Yachting Association (RYA) to facilitate certification, both we and the RYA may be considered joint controllers for that shared data.
3. Personal Data We Collect
- Contact information
- Course and qualification data
- Date of birth
- Emergency contact and relevant medical information
- Payment and billing information
- Membership records
4. Why We Collect Your Data
- Administer course bookings and membership
- Deliver training and certification
- Communicate safety or course information
- Meet legal, RYA, insurance and safeguarding obligations
5. Legal Basis for Processing
- Contract
- Legal obligation
- Legitimate interests
- Consent
6. Sharing and Transfers
We may share data with:
- The Royal Yachting Association
- Instructors and volunteers
- Emergency services
- Trusted service providers
We never sell personal data.
7. Retention Periods
Data is retained only as long as necessary and reviewed annually.
Participants of RYA Powerboat Courses which have certificates registered with the RYA:
On successful completion of your, course your name, contact details, date of birth, certificate number and date of issue will be shared with the RYA through a secure web portal on www.rya.org.uk. The data will be stored on the RYA’s central database. This information allows the RYA to record your qualification, to update any records they may hold for you, and to verify or replace your certificate if required. For further information on how the RYA will deal with your data, please see the RYA’s Privacy Policy at www.rya.org.uk/go/privacy.
Participants of RYA courses where certificates are issued but are not required to be registered online with the RYA: .
“On successful completion of your course your name, certificate number and date of issue will be stored for up to 7 years. This information allows us to verify or replace your certificate if required.”
Financial records are retained as required by law.
8. Your Rights
You have the right to access, correct, delete or restrict processing of your data and to lodge a complaint with the ICO.
9. Online Courses
Certain data may be transferred to the RYA for online training and certification purposes.
10. Cookies
Our website may use cookies for functionality and analytics.
11. Photography and Media
We may take photographs or videos during training or events for promotional or training purposes.
We will:
You may withdraw consent at any time by contacting us.
12. Policy Changes
This policy may be updated from time to time.
13. Contact
Cinque Ports Sailing Club CIC, Esplanade, Dover, Kent, CT17 9FS
© 2026 Cinque Ports Sailing Ltd (Co. No. 09031380), incorporating Conningbrook Lakes Sailing, Martello Lakes Sailing and Cinque Ports Sailing Club CIC (Co. No. 16188173).
Registered office: King Arthurs Court, Maidstone Rd, Charing, Ashford, Kent TN27 0JS.